Room Rental Reservation Form Our facility features 4 classrooms + a workshop, available Monday - Friday, 8:00am - 5:00pm, to BIA members and the general public. No room rentals available on holidays and BIA designated blackout dates. Standard rooms are equipped with 6 feet tables, chairs, built-in projector with a 10’ x 10’ screen, audio, a whiteboard and wireless internet capabilities. *** Availability and capacities are limited to adhere to government restrictions and guidelines *** Additional fees may apply for banquet seating, food and beverage, as well as setup and cleanup services. Please note: A $250 deposit is required and will be used to ensure the space is left clean and in good condition following your event. Payments must be paid in full before event/rental date. COMPANY INFORMATION Company Name * Membership Status * Member Non-Member Address Line 1 Address Line 2 City State Select option... Alabama Alaska Arizona Arkansas California Colorado Connecticut DC Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming DC Zip/Postal Code Phone * Email * BILLING CONTACT First Name * Last Name * Phone (if different from company) Email (if different from company) ONSITE CONTACT Responsible party that will be on site during event and responsible for setup/cleanup, parking coordination, and all attendees. First Name * Last Name * Phone (if different from company) Email (if different from company) ROOM RENTAL INFORMATION Event Date * Format: MM/dd/yy Monday thru Friday 8am - 5pm (event must be completed, and attendees vacated by 5pm). Rooms are not available on holidays or weekends. If date is less than 14 days from date of booking, full payment will be required to confirm the reservation. Event Start Time * Event End Time * Room Number(s) * 113 (workshop) 203 (35 max with tables) 205 (35 max with tables) 203/205 combined 207 (25 max with tables) 2nd Floor Lobby Not Sure Amount of Attendees * Room Set Up * Classroom Banquet (rounds) Meeting Style Coffee Service * Air Pot - $20 Giant Pot - $60 No Coffee Service MULTIMEDIA AND INTERNET NEEDS Please come at least 1 hour prior to your event start time to test your setup. Select all that apply: Large Flat Screen PA System Video Conferencing Camera Microphone (Wired) Microphone (Wireless) Computer for Presenting Number of devices that require internet access: PROMO CODE Notes/Special Requests I have read and understand the conditions outlined on the Room Rental Agreement - Policies & Procedures (Rev. 10/20/2025) and agree to comply. * Full Name/Date Please upload your COI (Certificate of Insurance) PDF
